Regional Directors Roles and Responsibilities
Purpose: The purpose of this document is to outline the crucial roles and responsibilities of NKJF Regional Directors, highlighting their essential role in guiding and supporting NKJF State Directors. Regional Directors are pivotal to ensuring State Directors succeed in all aspects of their roles, fostering an environment in which each State Director feels welcomed, accepted, and has ample opportunities for recognition and advancement within the NKJF.
- Regional Directors will actively cultivate strong relationships and familiarity with all member dojos and solo members within their jurisdiction, serving as a resource to State Directors.
- Regional Directors will work closely and collaboratively with their assigned State Directors to maintain up-to-date and accurate contact lists for member dojos and solo members, promptly communicating any updates or changes to the NKJF President.
- Regional Directors will actively support their State Directors in efforts related to member recruitment, event planning, scheduling, promotion, marketing, and communication, ensuring each State Director has the resources needed to excel.
- Regional Directors will conduct individual check-ins with each State Director monthly, as well as facilitate monthly group conference calls. These consistent communications will foster camaraderie, ensure alignment with NKJF goals, and reinforce a supportive network.
- Regional Directors will provide oversight of social media content created by State Directors, ensuring professionalism, dignity, integrity, and accuracy. Posts should reflect NKJF's values, remain politically and religiously neutral, and exclude any profanity.
- Regional Directors will serve as mentors to State Directors, actively assisting them in adhering to NKJF's policies, moral code, and honor code, and offering guidance in managing interactions with their respective state memberships.
- Regional Directors will encourage State Directors to extend their expertise by providing seminars or arranging qualified instructors to conduct educational events, promoting knowledge sharing and member growth.
- Regional Directors will plan and oversee sanctioned NKJF seminars within their region, rotating seminar locations across different states within their jurisdiction to ensure equitable opportunities and increased engagement.
- Regional Directors will diligently monitor and support all financial matters to ensure accuracy, consistency, and timely reporting to the NKJF President.
- Regional Directors will proactively encourage and facilitate rank assessments, recognition ceremonies, and promotional opportunities for State Directors, ensuring all activities align with NKJF policies and procedures. State Directors will be supported in their efforts to achieve personal growth and organizational recognition.
- Regional Directors will actively participate in monthly Regional Director Conference Calls led by the NKJF President, providing updates and insights and advocating for the needs and achievements of their State Directors.
- Regional Directors will ensure the timely forwarding of all relevant reports from State Directors directly to the NKJF President, highlighting achievements, activities, and progress in their respective regions.
NKJF State Director Roles & Responsibilities
Purpose: State Directors are essential to the growth and success of the National Karate Jujitsu Federation (NKJF). Their leadership, initiative, and dedication to recruitment and engagement directly impact the Federation's ability to flourish locally and nationally. As the primary representatives of NKJF in their states, they play a crucial role in welcoming, accepting, and recognizing new instructors, dojos, and solo members, thereby fostering a strong sense of belonging and unity.
Key Roles and Responsibilities:
- Actively engage with and maintain strong relationships with all member dojos and solo practitioners within their assigned state, ensuring each member feels welcomed, valued, and supported.
- Work closely with the Regional Director to maintain updated and accurate contact lists of all NKJF members and promptly communicate any changes or updates.
- Actively recruit new dojos and instructors by developing outreach strategies and creating a welcoming environment that emphasizes acceptance, recognition, and community.
- Provide ongoing support to NKJF member dojos and solo members, assisting them in recruiting efforts, event planning and scheduling, promotion, marketing, and communication initiatives.
- Regularly communicate with NKJF members, updating them on upcoming events, Federation news, and opportunities for involvement and advancement. Serve as a knowledgeable resource for NKJF policies, procedures, and practices.
- Organize and facilitate local events, seminars, and workshops to strengthen the community, increase member engagement, and attract potential new members. Maintain a visible and active presence within state events to enhance community spirit.
- Develop and maintain contact information for potential member dojos and practitioners who are not currently affiliated with NKJF, proactively inviting them to explore membership opportunities.
- Participate consistently in monthly individual calls with their Regional Director and contribute actively to monthly group calls to stay informed and aligned with Federation goals and updates.
- Provide detailed monthly progress reports to their Regional Director, summarizing activities, achievements, challenges, and any recommendations for future initiatives.
- Ensure professionalism, dignity, integrity, and accuracy in all NKJF-related social media communications by providing oversight and guidance to members within their jurisdiction. Address any infractions promptly and professionally, documenting and reporting these instances to the Regional Director.
- Mentor and guide NKJF members, helping them adhere to Federation policies, moral code, and honor code, and assisting with behavioral adjustments or improvements as needed.
- Actively participate in NKJF-sanctioned events, particularly within their state and region, including key events such as Winter Camp, demonstrating commitment and leadership by example.
- Clearly communicate NKJF financial policies related to events and ensure members understand how event revenues should be managed and reported to the Federation.
- Encourage and facilitate rank assessments, recognitions, and promotions in alignment with NKJF standards, procedures, and certifications, while keeping the Regional Director informed of all relevant developments.
- Maintain and enforce the established NKJF chain of command, ensuring clear lines of communication and escalation for resolving questions, issues, or concerns efficiently and respectfully.
- Through proactive leadership and dedicated outreach, State Directors embody the mission and values of NKJF, fostering an inclusive, supportive community where every instructor, dojo, and practitioner feels recognized, accepted, and motivated to excel.
NKJF International Country Director Roles & Responsibilities
Purpose: The purpose of this document is to outline the essential roles and responsibilities of the NKJF International Country Directors. These Directors are critical to the global success and international growth of the NKJF. Their role is vital in recruiting and welcoming country instructors and schools into the NKJF family, ensuring they feel accepted, recognized, and valued within our international community. International Country Directors report directly to NKJF International President, Mike Andrus, Hanshi, 9th Dan.
Key Responsibilities:
- Actively recruit and onboard qualified instructors and martial arts schools in their respective countries, fostering a welcoming and inclusive environment from initial contact through full membership.
- Build and maintain strong, positive relationships with all NKJF dojo members, solo practitioners, and instructors within their assigned country. Regular communication and consistent outreach are essential.
- Provide clear, accurate, and timely updates directly to the NKJF International President regarding membership, dojo activities, events, and other important developments within their jurisdiction.
- Actively support NKJF member dojo and instructors in event planning, promotion, and marketing efforts. Provide expert consultation and guidance when requested, particularly regarding dojo management and business practices.
- Regularly communicate with NKJF members, promoting engagement, encouraging active participation in recruiting and events, and promptly addressing any questions or concerns related to NKJF policies, procedures, and activities.
- Serve as an ambassador for the NKJF by organizing, promoting, and attending seminars and training sessions, making their presence consistently felt and valued.
- Identify and establish contact with non-member dojo and solo practitioners to encourage their interest and potential membership in the NKJF.
- Conduct monthly one-on-one meetings with the NKJF International President and participate actively in monthly international group meetings organized by the International President.
- Provide monthly progress and status reports detailing membership growth, event outcomes, and other significant activities directly to the NKJF International President.
- Oversee all social media activities related to NKJF within their assigned countries, ensuring professionalism, dignity, integrity, and accuracy in posts. Ensure all content aligns with NKJF standards, avoiding political, religious, or inappropriate content. Address and report infractions promptly, including remediation actions, directly to the NKJF International President.
- Serve as the initial point of contact for addressing questions, issues, or concerns from NKJF members within their jurisdiction. Utilize the proper chain of command by escalating issues directly to the NKJF International President as needed.
- Mentor and guide NKJF members within their country, ensuring adherence to NKJF’s policies, moral and honor codes, and assisting with any necessary behavioral modifications or adjustments.
- Participate actively in NKJF-sanctioned international events, particularly those within their own country or region, to demonstrate leadership, support, and solidarity within the global NKJF community.
- Ensure clear communication of NKJF financial policies regarding event revenue, income sharing, and proper reporting procedures to all members and dojo within their jurisdiction.
- Encourage and facilitate rank assessments, recognitions, and promotions in alignment with NKJF standards, ensuring all advancements are accurately reported to the NKJF International President.
International Country Directors are pivotal leaders whose dedication, initiative, and commitment directly influence the success and international growth of the NKJF community.
